YDRF Privacy Notice

Privacy Notice

This privacy notice is for people who provide information to York Disability Rights Forum through its website or by participating in one of its services.  It sets out the ways in which the Forum gathers, uses and stores your data. It also sets out how long we keep your data and what rights you have in relation to your data under the General Data Protection Regulation (GDPR).  A hard copy of this Notice can be provided on request.

York Disability Rights Forum’s aim is:

  • To promote the advancement of human rights of disabled people, their families and carers in York and the surrounding area. 
  • To foster contact, mutual understanding and cooperation between people with a range of disabilities and their organisations in York and the surrounding areas and those who receive services from York-based organisations.

York Disability Rights Forum (the ‘Forum’) is run by a steering group.  Individuals and organisations can support the Forum through joining our mailing list and/or participating in activities and/or receiving correspondence such as newsletters and/or making donations.

Where do we get your data from and what data do we have?

The Forum gets data from you when you use one of our services such as signing up to our mailing list or registering for one of our events. Data about you can include your name, contact details and communication preferences. 

What are our reasons for keeping data about you?

The Forum collects personal information in order for its work to be effective. Reasons include:

  • To fulfil any legal, constitutional and regulatory requirements for running the organisation.
  • To keep all who support the Forum informed and up to date, including through invitations to events.
  • For fundraising and to ensure sound financial practice regarding donations to the Forum.
  • To monitor diversity.

How do we use your data?

The Forum processing of your personal data (including special category data) can include the following purposes:

  • to administer registrations for events
  • to send you newsletters and updates on our activities and events
  • to respond to your enquiries

The Forum never makes phone calls to ask for donations.

Who do we share your data with?

The Forum does not pass on personal information to other people or organisations except in certain circumstances such as when required to do so by law. Consent will be sought where appropriate and you will be told about such disclosures unless exceptional circumstances apply.

How do we keep your data secure?

The Forum takes information security very seriously and has technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed.

The Forum appoints one of its Steering Group members to be the Forum’s Data Controller.

How long will we keep your data?

The Forum will retain your data in line with legal requirements.

What rights do you have in relation to your data?

Under the General Data Protection Regulation (GDPR) you have a right of access to your data, a right to rectify it and a right to ask for it to be erased (in certain circumstances). You also have a right to withdraw consent.  You can verify or correct your information at any time (see our contact details at the end).

Questions or concerns

If you have any questions or concerns about this privacy notice or about how your data are being processed, please contact us. 

If you suspect a data breach has occurred, please contact us as soon as possible.

Right to complain

If you are unhappy with the way in which the Forum has handled your personal data, you have a right to complain to the Information Commissioner’s Office at www.ico.org.uk/concerns.

Contact details:  email – hello@ydrf.org.uk; voicemail – 01904 326781; postal address – c/o Centre for Applied Human Rights, 6 Innovation Close, York YO10 5ZF